McPherson City Event Planning Form

This form must be submitted 21 days prior to the event.

Event Information

Event Name*

Location of Event*

Event Start Date*

Event End Date

Start Time*

End Time

Expected Attendance

Number of Staff

Event Coordinator

Applicant/Organization Name*

Event Coordinator *

Street Address*

City*

State*

Zip*

Phone*

Email Address*

On-call Coordinator (during the event)*

Phone*

Alternate Contact*

Phone*

Event Location

Please check if you will be using one of the following City Parks or Buildings.
*(Fees and scheduling required.) *

Challenger Park Community Building* Countryside Park Hess Park Homeside Park Lakeside Cabin* Lakeside Park Bandshell* Lakeside Park* Linnea Square

Memorial Park Oak Grove Park Plaza Sunflower Triangle Swan Court Sycamore Trails Park Wall Park Wickersham Park Other

If "Other" was selected, please describe.

Special Requests

Trash Removal: If not properly managed, the accumulation of trash and debris can create a nuisance both during and after a Special Event. To avoid this, the applicant is responsible for ensuring that all trash, recycling, and other debris are placed in appropriate refuse containers during and after the event. McPherson Park Department will NOT place additional trash receptacles in the park at your request. Groups are required to contract with McPherson Area Solid Waste Utility for poly carts and solid waste haulers. Contact MASWU no later than three weeks prior to the event at 620.241.6559.

Will there be restrictions on parking?*

Yes

No

Will the event include food or retail sales?*

Yes

No

Will the event include a park or trail?*

Yes

No

Will the event include a parade or race?*

Yes

No

Will the event be using any structures, bleachers, or stages?*

Yes

No

Will the event use tents/canopies?*

Yes

No

Will the event include open fires?*

Yes

No

Will the event include fireworks?*

Yes

No

Will the event need cones, barricades, road closures, etc? *

Yes

No

If yes, please list and include how many of each item.

Street Closures

Will the event require street closures? *

Yes

No

If yes, please list the streets you are requesting to close.

Have you contacted the residents/businesses affected by the street closure?
(You are responsible for contacting and informing them on the street closure.) *

Yes

No

Did you have any issues when you contacted the residents/businesses about the street closure? *

Yes

No

If yes, please explain.

5K Race Routes

There are five different routes that are allowed by the City for 5K races. These are the only routes that will be accepted. Please choose one of the following routes that mark best for your event. Mark the route on this form, and attach the route map that you chose to this application.

Routes*

Hospital 5K Opera House 5K Water Park 5K

YMCA 5K High School 5K N/A

If you plan to use paint to mark routes for runs/walks/bike rides on City streets it must be water-soluble paint.

Please provide a detailed description of the event.*

The City of McPherson will bill race organizers, police officers' overtime rate plus fringe benefits for each additional officer required as a result of a run/walk held within the city. If no additional officers are required above normal shift levels no charges will be assessed.

I, the undersigned, certify that the statements and information above are true, accurate, and complete to the best of my knowledge and belief. *

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